UK NHS Compliance

Solution for Barcode Labeling, GDSN, and PEPPOL e-Procurement

Problem:

  • UK NHS (National Health Service) non-compliance is a significant threat to commercial operations
  • Product Labels must be revised to add GS1 barcode with GTIN and other conforming changes
  • Product Master Data must be collected, stored, managed, and communicated to GDSN data pool
  • eProcurement transactions (Sales Invoices and PO’s) must be exchanged through PEPPOL system
  • These efforts must be consistent with UDI initiatives for US, EU, and other countries

Solution:

Our turn-key solution provides UK NHS compliance and provides flexibility and scalability to handle the customer or regulatory needs for tomorrow. Our team addresses all aspects of UK NHS compliance, including labeling, data attributes, GDSN selection and implementation, 3rd party supplier compliance, and connection to the PEPPOL network to exchange POs and Invoices.

USDM retains experts in the UK NHS requirements and brings decades of related experience to your company, greatly accelerating the process while assuring compliance with the requirements. We offer flexible delivery models that scale with your needs, from full management and resourcing of your UK NHS program to providing selected services from the areas outlined below. We also ensure that the solution is consistent with, and enables scalability for, other related initiatives such as global UDI regulations.

Why does this matter? If you do not meet all the requirements of the UK NHS initiative by the prescribed deadlines, NHS has the option to exclude your firm’s products from tenders and purchases.

How do we do this? Our solution leverages our Single Source of Truth solution as a backbone, which contains a standard pre-configured set of data attributes needed to address internal operations, customer requirements, and UK NHS requirements. Our experts are involved with the evolution of the UK NHS requirements and can quickly adapt the pre-configured solutions into your business. We are system-agnostic, and work within your current or planned framework to address these new needs.

One key focus area is the collection of the necessary attribute data to populate the data model. In our experience, up to 80% of the necessary data is not available in an electronic system or is not trustworthy, and must be manually captured, cleansed/enriched, reviewed, approved, and loaded. We are familiar with the processes needed to effectively capture and enrich necessary data and can significantly speed-up this activity. A key goal is to maximize data maintenance productivity to ensure the growth of resources is far below the growth of data points managed.

Finally, as the EU UDI program progresses, there is overlap between the UK NHS initiative and UDI. USDM brings decades of experience in UDI to bear on your project, positioning you to be ahead of the curve when the EU UDI program is rolled-out.

Following are the key solutions areas addressed by the USDM UK NHS Solution:

Product List
Based on our extensive experience, we help you understand the applicable requirements and work with your teams to finalize the affected product list, with a particular emphasis on products that are subject to the various exceptions or are difficult to classify.

Barcodes and Label Revisions
Label revision is a complex and time-consuming process. USDM will help your teams understand exactly what needs to be changed, guide your teams through the process, and quickly resolve questions and issues. We are experienced with a variety of barcode and label printing solutions and barcode verification equipment and processes, and will help your team deploy or modify solutions to meet these needs.

Data Collection, Storage, and Management
Working with your key internal and external stakeholders, we assess your current product master data systems, responsible organizations, and their governance and maintenance processes. We leverage our pre-configured data attribute models to define the needed current and future attributes to meet regulatory and business needs, and outline the gaps in your current data. We then guide your teams through the process of data collection, enrichment, reviews and approval, and loads into the Single Source of Truth repository.

GDSN (Global Data Synchronisation Network)
USDM will assist your team in selecting the best GDSN Data Pool solution for your company, then help you get the system configured, loaded, and publish the data to the UK NHS recipient Data Pool. We will guide your teams and oversee the load process, then operationalize this process via SOP’s or Work Instructions.

PEPPOL (Pan-European )
USDM will guide your team to select an appropriate PEPPOL Access Point solution, then help you get the system configured to start exchanging Purchase Orders and Invoices with the UK NHS Trusts. We will oversee the implementation and testing process, then operationalize this process via SOP’s or Work Instructions.

Related Services
As part of our solution, USDM can conduct assessments of work completed to date, review and recommend changes to processes and procedures to improve efficiency and accuracy, and audit your labels and UK NHS data for conformance to the requirements. We also structure and support initiatives needed to ensure that your 3rd party suppliers become compliant across the wide array of requirements. Finally, we make recommendations to ensure that the UK NHS solutions remain consistent with other global initiatives such as US, EU, and other country UDI initiatives.  

Pictorial Representation:

USDM UK NHS Solution
UDI UK NHS Solution
UDI UK NHS Single Source of Truth

Engaging with the industry-leading experts at USDM provides you peace of mind that your UK NHS program will meet current and future requirements and assure compliance in the most efficient manner possible.

We bring the following key differentiators to every engagement:

  • The most talented group of experts available in the industry
  • Extensive experience working with over 50 current and former UDI clients to address overlaps between UK NHS and UDI
  • Demonstrated capability to deliver on timeline-sensitive engagements (e.g., every UDI client met their compliance obligations on-time)
  • A set of pre-configured solutions covering processes/procedures, data models, and best-in-class software solutions, or we can use these tools to quickly update your existing processes and systems

 

 

Testimonials

  • Clintrak - Jeffrey D. Coffin
    I have had the great pleasure to work with Bob for 5 years in his position of VP of Quality at Fisher Packaging Services while I acted as Director of Quality services at a sister…
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